THEME: LISTEN, LEARN & LEAD

GENERAL GUIDELINES FOR PROPOSALS 

AUDIO/VISUAL EQUIPMENT

FREQUENTLY ASKED QUESTIONS 

WHO MAY SUBMIT A PRESENTATION PROPOSAL?

We welcome proposals from anyone with knowledge and expertise related to TypeWell transcribing, service coordination, or mentoring, as well as anyone with broader experience related to providing communication access for individuals who are deaf or hard-of-hearing.  

WHAT ARE MY OBLIGATIONS IF MY PRESENTATION IS ACCEPTED?

If your presentation is accepted, you will be notified on or before Sunday, March 3, 2013 via email.  At that point, you will need to a) review the online listing for your presentation, and b) confirm the listing's accuracy and your intent to present via return email. 

You and all other presenters represented on your proposal must register for the conference.  Please note that there is no discount on conference registration for presenters and that every person attending the conference must register and pay.  We work to keep the conference registration fees low for all attendees. 

You are strongly encouraged to send your revised presentation outline or slides for review and feedback prior to the conference, by email: conference@typewell.com 

Finally, you are responsible for preparing your presentation including handouts, visual aids, and a well-developed exploration of the topic.  It is important to practice your presentation multiple times in order to be sure that it is clear, concise, and fits within the time allocated. 

WHAT SHOULD I LIST IN THE AFFILIATION FIELD ON THE SUBMISSION FORM?

When we request your affiliation, we are asking for where you work.  If you work for a school or school district, list that as your affiliation.  If a person listed on the proposal works at more than one place, list only a single, over-arching affiliation for him or her.  If you work for an agency, please list the agency name, not the institution(s) where you provide services.  The one exception is that those who are self-employed, and do not have a name for their business, are listed as 'Independent Contractor.'  Affiliations are listed next to each person's name in the conference program.

MAY I ACCESS THE INTERNET FOR MY PRESENTATION? 

Probably not! It is unlikely that you will be able to access the Internet DURING your presentation, as Internet access in the presentation rooms may not be reliable.  We strongly recommend that you download any presentation content so that you need not connect during your presentation. If your presentation may only be made if an Internet connection is available, please contact us prior to submitting your proposal so that we may discuss your connectivity needs. 

WHAT IF I MUST CANCEL MY PRESENTATION OR SUBSTITUTE A PRESENTER?

If you are unable to present, or if you must change your list of co-presenters, please send an e-mail notification to conference@typewell.com no later than March 31, 2013, so that we may revise the agenda as necessary.  Failure to show for your session or a last-minute cancellation will result in a one-year suspension from presenting at any TypeWell conference.

PRESENTATION TYPES

SKILL-BUILDING WORKSHOP 

A workshop will be 45- or 90-minutes and will focus on a specific skill required by transcribers or coordinators and will include one or more hands-on activities to let attendees practice using this skill.  Examples of hands-on activities for the attendees might include: direct practice with a live or pre-recorded lecture, role-playing, working through an analysis with sample transcripts, or working in small groups to create a short presentation illustrating key concepts.  Most workshops include take-home materials for use and reference post-conference.

The abstract for a skill-building workshop should include a detailed discussion of why this skill is important, how the presenter will teach/develop the skill within a short time frame, and how the presenter will enable attendees to learn more after the session. 

Possible topics:  transcribing PowerPoint presentations, summarizing non-captioned media, mentoring new transcribers, using Math/science Mode or Turbo Mode, communicating with faculty, leadership skills, post-production captioning, etc.

ROUNDTABLE DISCUSSION 

A 45-minute roundtable presentation allows for extended discussion among colleagues on a topic of shared interest.  A roundtable is an excellent venue for giving and receiving targeted feedback, engaging in in-depth discussions, and meeting colleagues with similar interests.  Roundtable presentations typically include 15 minutes of presentation, followed by 30 minutes of discussion and feedback.  Roundtables usually do not have traditional audio-visual aids, but roundtable presenters are encouraged to bring handouts illustrating their work. 

The abstract for a roundtable discussion should detail the focus of the presentation and discussion and the way(s) in which it contributes to the field of communication access or to the conference theme.

Possible topics: promoting a healthy work environment, handling budget cuts, the future of classroom transcribing, making classroom media accessible, transcriber recruitment and retention, challenging assumptions, etc.

DEMONSTRATION

A demonstration is a 45-minute classroom-style presentation that provides an awareness and understanding of a useful technique, tool, skill (how-to), or concept.  These may be contrasted with Skill Building Workshops that provide a hands-on experience.   Demonstrations may take many forms, but attendees can expect one or more facilitators walking them through how to use a new technique, tool, skill, or concept in their daily practice.  A demonstration should include a 15- to 30-minute presentation followed by adequate time for feedback and questions.  Most demonstrations will include handouts for attendees to take and use after the session.  

The abstract for a demonstration should describe how the presenter will walk attendees through a clear, step-by-step explanation of the technique, tool, skill (how-to) or concept, and how it can best be applied in the context of communication access.

Possible topics: scheduling software for coordinators, steps for starting a freelance business or an agency, evaluating transcripts in real-time, new TypeWell software features, teaming variations (web linking, on-site with remote, TypeWell with an interpreter, etc.), troubleshooting linking, etc.

POSTER 

A formal graphic presentation of your topic, displayed on poster board, offers an opportunity to share something unique about your institution or report the results of your research or evaluation. Posters may NOT be used to advertise a product or service.  

Posters will be presented during Saturday’s mid-day networking luncheon and poster exhibition.  Posters will be presented on white tri-fold 36" x 48" presentation boards set on tables throughout the room. The conference hosts will provide the tri-fold backing boards and pins for posters while presenters must provide all items to be attached to the boards. During the poster exhibition, presenters will be required to stand beside their posters and discuss their work one-on-one or in small groups with attendees. Poster presenters may supplement their posters with a handout that summarizes their work and provides contact information for further follow-up. 

A poster abstract should detail the focus of the presentation and the way(s) in which it contributes to the field of communication access or to the conference theme.

Possible topics: transcribing in the field, using TypeWell in non-traditional settings (e.g. for English Language Learners, international students, study abroad programs, senior centers, etc.), the future of speech recognition, scheduling tools, promoting a healthy work environment, etc.

PROPOSAL SUBMISSION REQUIREMENTS

SKILL-BUILDING WORKSHOPS AND DEMONSTRATIONS, AND ROUNDTABLE DISCUSSIONS

Proposals for these sessions must include the following sections:

POSTERS

Proposals for poster presentations must include the following headings: